Product Demo 2025

RSDATripMate
Corporate Fleet Management

The all-in-one B2B SaaS platform for corporate taxi operators — GPS, dispatch, billing, HR, and client portals. Built for India by RSDA Tour & Travels.

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The Problem

Corporate fleet ops are a mess

Spreadsheets, WhatsApp groups, manual billing — fleet managers waste hours every day on admin work.

📋

Manual Dispatch

Trips assigned via calls and messages. No visibility, no accountability.

💸

Billing Chaos

GST invoices done manually in Excel. Vendor payouts take days to calculate.

📍

No Live Tracking

Clients call drivers directly. No real-time location visibility for anyone.

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The Solution

One platform. Every role. Real-time.

RSDATripMate connects admins, supervisors, drivers, vendors, and clients in a single live system.

🏢

Admin

Full control, billing, HR, analytics

→
🧑‍💼

Supervisor

Dispatch trips, manage drivers

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🚗

Driver

Accept trips, GPS tracking, expenses

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🏭

Vendor

Fleet portal, payouts, invoices

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👤

Client

Book trips, live map, invoices

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63 Features · 8 Categories

Everything your fleet needs

📍

GPS Tracking

Live location, route replay, geofencing, hardware or phone GPS

⚡

Flash Dispatch

Broadcast trips to nearest idle drivers instantly. Monthly contracts.

🧾

Expense OCR

Scan fuel bills — auto-extract litres, cost, station via Tesseract

💰

GST Billing

Client invoices, vendor payouts, TDS Section 194C, Excel import

👥

HR & Payroll

PF 12%, ESI, TDS slabs, payslips, leave, shift management

🏢

Client Portal

Self-service booking, live tracking, invoice download, driver rating

🔧

Fleet & Maintenance

Service logs, fuel analytics, vehicle lifecycle, FASTag, expense import

📋

Compliance

Multi-state permits, RBAC, audit log, document verification

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Admin Panel

Complete operational control

The admin dashboard gives fleet managers a live view of everything happening across the fleet.

📊
KPI Cards — Revenue, Trips, Active Drivers
🗺️
Live Map — All drivers in real-time
⚠️
Expiry Alerts — Documents due soon
📦
Usage Widget — Plan limits & upgrade CTA
🎉
Welcome Checklist — For new companies
🔔
SSE Real-time — Live trip status updates
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Trip Lifecycle

From request to completion

📝

Requested

Client books or admin creates

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⚡

Assigned

Flash dispatch or manual assign

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✅

Accepted

Driver accepts on mobile app

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🚀

Started

Driver taps Start Trip

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📍

Running

Live GPS, client sees map

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🏁

Completed

Auto-billing, driver rating

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Client Portal

Self-service for corporate clients

Clients get their own portal — no more calling the office to check trip status.

🚗

Today's Trips

Live status cards with driver info and map for running trips

➕

Book a Trip

Request trips with Delhi NCR autocomplete, round trip, airport, hourly

📋

Trip History

Date-filtered history with detail modal and waypoints

🧾

Invoices

View GST invoices, download PDF, see CGST/SGST breakdown

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Vendor Portal

Full self-service for fleet vendors

Vendors manage their own fleet, view payouts, submit expenses, and confirm invoices.

📊

Dashboard

Vehicle count, active trips, pending payout, monthly earnings

💰

Payouts

Monthly deduction breakdown, TDS snapshot, Excel export

🧾

Invoices

Confirm draft invoices, download PDF with line items

⚠️

Document Alerts

RC, insurance, permit expiry alerts for all vehicles

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Fleet Management

Complete vehicle lifecycle tracking

🔧

Maintenance Logs

Service, repair, breakdown, inspection history per vehicle

📅

Service Schedules

Due-date and odometer-based alerts, auto-create maintenance log on complete

⛽

Fuel Analytics

km/L efficiency, monthly trends, paginated fuel log history

♻️

Lifecycle

Purchase price, straight-line depreciation, computed book value

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Billing & HR

Finance and payroll built-in

💰 Billing & Invoicing

GST-compliant billing

  • Client invoices with CGST/SGST/IGST
  • Vendor payouts with TDS (1%/2% by PAN type)
  • Excel import matching Book1.xlsx format
  • Double-entry ledger, AR ageing reports
  • PDF invoice generation with reportlab
👥 HR & Payroll

Full statutory compliance

  • PF 12%, ESI 0.75%/3.25%, TDS slabs
  • Payslip PDF generation per employee
  • Leave management — CL, SL, EL with approval
  • ECR challan, ESI challan, Form 16
  • Shift management and attendance override
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Pricing

Start free for 30 days — no credit card

Free Trial
₹0 / 30 days
10 users · 10 vehicles · GPS + Trips + App
Starter
₹2,999 /mo
10 users · ₹300/user · Billing + OCR + Compliance
Growth ⭐ Most Popular
₹9,999 /mo
30 users · ₹333/user · HR + Payroll + Vendor Portal
Enterprise
Custom
Unlimited · GPS integration · Dedicated support · SLA
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Built to Scale

Modern tech, production-ready

FastAPI PostgreSQL SQLAlchemy Async Redis SSE Real-time iOS & Android App PWA Leaflet Maps Tesseract OCR ReportLab PDF Docker Compose Railway / Render

📧 support@rsdatourandtravels.com  ·  🌐 rsdatripmate.com

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